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Administrator Guide
Last Updated: 2023-06-23
Project Billing Transaction Billing Statuses

Project Billing Transaction Billing Statuses

You can use these billing statuses to track your project billing transactions:
Billing Status
Description
Approval in Process
Workday automatically displays this billing status when a business process needs approval. You can't take action on transactions until you approve the business process.
Awaiting Review
You can review transactions and change the transaction billing status to
Ready to Bill
.
Billed
The transaction is completely billed and has no remaining amount to bill.
Billing in Progress
Workday displays this billing status when:
  • The customer invoice isn't yet completed or approved.
  • No accounting adjustment or project transaction adjustment is terminated, canceled, or completed.
  • The transaction is paid by a noncanceled and noncredited customer invoice line on a nonzero amount due invoice with no prepaid consumption lines.
  • The transaction is paid by a noncanceled customer invoice line (for grants).
Closed
Workday displays this status when there’s no accounting for the transactions or the customer invoice is complete.
Do Not Bill
You can't include transactions with this billing status on customer invoices.
Fixed Fee
The transaction has a matching fixed fee or value-based project contract line with a status of
Complete
 or
Active
.
On Hold
When you:
  • Enable the
    Independent Revenue Processing
     check box on the revenue recognition schedule, Workday automatically accrues revenue for
    On Hold
     billable transactions.
  • Disable the
    Independent Revenue Processing
     check box on the revenue recognition schedule and place transactions
    On Hold
    , Workday temporarily prevents billing and revenue recognition from occurring.
Partially Billed
The transaction has a remaining amount to bill.
Pending Award Line Date Review
Workday displays this status on cost reimbursable lines when you settle expenses that fall outside the dates on award lines. To bill these cost reimbursable lines to the sponsor, change the spend budget date or the award line dates to match.
Ready to Bill
You can include transactions with this billing status on customer invoices.
Unbillable
Workday automatically displays this billing status when there's an issue on the customer contract line or billing schedule. You can't take action on transactions until you resolve the issue.
Example: You entered dates on the customer contract line that are outside of the transaction date range, creating an unbillable transaction.