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Administrator Guide
Last Updated: 2024-09-20
Steps: Preview 1099 Payment Details

Steps: Preview 1099 Payment Details

  • Set up 1099 reporting for the reporting year. See Steps: Set Up 1099 Reporting.
  • Settle payment transactions for 1099 payees.
  • Security:
    Reports: Supplier Accounts 1099 - USA
     domain in the Supplier Accounts functional area.
You can review 1099 payment details to ensure that 1099 payees and their payment data are accurate and complete before creating 1099 runs.
  1. Access the
    Create 1099 Payment Details
     task.
    When you create 1099 payment details, Workday saves a snapshot of your 1099 payment information for the selected tax year and company or company hierarchy.
    You can select:
    • Companies with a base currency of USD.
    • Company hierarchies where at least 1 company has a base currency of USD.
  2. To locate a snapshot of 1099 payment details for a tax year and company, run the
    Find 1099 Payment Details
     report.
  3. To review 1099 payment information for a tax year and company, run the
    View 1099 Payment Details
     report from the
    Find 1099 Payment Details
     report.
    As you review the
    View 1099 Payment Details
     report, consider:
    Option Description
    Reportable Amount
    Workday calculates the reportable amount for payments made to 1099 payees based on the spend category options.
    Workday also includes:
    • Freight amount.
    • Other charges.
    • Nonrecoverable allocated transaction tax.
    Total Amount
    The total payment amount, including uncategorized and excluded payments, and any federal income on 1099 adjustments.
    1099 Payment Details
    You can click this button to review all payment transactions to 1099 payees, including payments:
    • Below 1099 thresholds.
    • With spend categories and spend category hierarchies that you haven't mapped to any IRS box.
    • With payment types that you exclude from our 1099 reporting.
    As you review 1099 payment transactions, consider:
    Option Description
    Payee
    Workday includes payees that have:
    • Payment activity for the specified tax year.
    • A
      Tax Authority Form Type
       of
      1099 (MISC/NEC)
      .
    Tax Reportable Payee Name
    The payee name that Workday displays on 1099 reports. See Set Up 1099 Payees.
    Tax ID
    To correct or enter missing tax IDs, update the payee. See Set Up 1099 Payees.
    Account Number
    The Workday ID for the payee.
    Reportable
    Workday only includes reportable payment amounts in 1099 forms. To change which payments are reportable, update your 1099 configuration. See Steps: Set Up 1099 Reporting. Amounts below thresholds might be reportable when there’s federal withholding tax to report for payees.
    Meets Threshold
    Displays whether the payment total for a given category meets or exceeds the minimum amount that you configure in the
    Update 1099 Configuration
     task.
    Uncategorized Payment
    Uncategorized payments don't map to any of the 1099 categories and don't display on 1099 forms. See Map 1099 Categories to Spend Categories and Hierarchies.
    Excluded Payment
    Excluded payments have payment types that your 1099 configuration excludes. See Map 1099 Categories to Spend Categories and Hierarchies.
Create 1099 runs.
When you record new 1099 payment transactions or update 1099 payment transactions, access the
Create 1099 Payment Details
 task again to update 1099 payment details.