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Administrator Guide
Last Updated: 2024-04-19
Steps: Manage Ledger Account Summaries

Steps: Manage Ledger Account Summaries

Create ledger accounts and account sets.
Security:
Set Up: Accounts
 domain in the Common Financial Management functional area. See Steps: Set Up Security Permissions.
You can establish hierarchical relationships between ledger accounts. You can also group ledger accounts by a range of values. Create multiple snapshots of ledger account summaries by assigning ledger accounts, account ranges, and account summaries with separate effective dates on a single ledger account summary. Change the hierarchy levels for different effective dates and track historical changes by rerunning financial statements.
  1. Access the
    Create Ledger Account Summary As Of
     task.
  2. As you complete the task, consider:
    Option Description
    Effective Date
    Workday automatically populates this field with the current date. You can select a retroactive or future date instead.
    Account Set
    You can only select account sets that are in a chart of accounts.You can't change the account set while editing a summary.
    Hierarchy Level
    Configure the summary location of the ledger account within the hierarchy. When you view ledger account summaries, you can navigate to the subordinate and superior nodes.
  3. Select
    Ledger Account Summary
    Assign Ledger Accounts and Account Ranges
     from the related actions menu of the ledger account summary.
    Enter an effective date. You can enter a retroactive or future date instead of the default effective date.
    Enter 1 or more identifier values for ledger accounts you want to include in the summary. Identifier values can't overlap. Example: Enter 1 or more values that don't overlap for ledger account identifiers you want to include in this summary. Example: Row 1 has a From Value = 1000 and a To Value = 1100. Row 2 has a From Value = 1150 and a To Value = 1199.
    You can select 1 or more ledger accounts in the
    Ledger Accounts
     field to include additional ledger accounts in the ledger account summary.
  4. Select
    Ledger Account Summary
    Assign Included Ledger Account Summaries
     from the related actions menu of the ledger account summary.
    Enter an effective date. You can enter a retroactive or future date instead of the default effective date.
    Add and arrange the ledger account summaries in the order you want Workday to access them.
  5. Select
    Hierarchy Structure
    Create
     from the related actions menu of the top-level node of the ledger account summary.
    Configure the hierarchy structure, levels, and enforcement for the ledger account summary.
You can use the ledger account summary to report on data such as:
  • Hierarchy level.
  • Hierarchy name.
  • Included ledger accounts.
Create segmented security for all ledger accounts included in the ledger account summary or all ledger accounts of an account type by accessing the
Create Ledger Account Security Segment
 task.
(Optional) Edit the ledger account summary name and hierarchy level as of an effective date by selecting
Ledger Account Summary
Edit
 from the related actions menu of the summary.