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Administrator Guide
Last Updated: 2024-02-09
Create Reporting Time Periods

Create Reporting Time Periods

  • Set up the fiscal, award, or summary schedule you can use to create reporting time periods.
  • Security:
    Reports: Financial Accounting
     domain in the Financial Accounting functional area.
Reporting time periods define the years and periods that you can use to report on financial, award, and project transactions. You can create time periods relative to the report time, or use specific years and periods. You use reporting time periods to build predefined profiles for financial and award statements.
Workday delivers various common reporting time periods. You can use any of these Workday-delivered time periods in a financial statement profile, or define your own fiscal or award time periods.
To create new time periods, use the delivered time periods as examples.
  1. Access the
    Create Reporting Time Period
     task.
  2. As you complete the task, consider:
    Field
    Description
    Schedule Type
    Determines the type of reporting period you're creating, depending on whether it is on a fiscal, award, or project schedule. The default selection is
    Fiscal
    , which allows you to view and set options specific to the fiscal period or summary schedule.
    Fiscal Schedule
    Set this field to use a specific fiscal year or period.
    Summary Schedule
    Select a summary schedule if you plan to use a summary period. The summary schedule can be specific or relative to the report run date.
    Inactive
    To override the default tenant time period, select the
    Inactive
     check box.
  3. As you complete the
    Year
     and
    Period
     sections, consider:
    Field
    Description
    Use Report Run
    Base the reporting time on the period you select at the time of report run. You can further adjust this time by using the
    Add or Subtract
     option.
    For reporting time period following a fiscal schedule, you can clear this check box to select a specific fiscal year, period, or summary schedule.
    Add or Subtract
    Use this option to move the reporting year or period backward or forward relative to the report run period. If you specify a negative number, the reporting time period will move to before the report run period, by the specified number of periods. If you specify a positive number, the reporting time period will move to after the report run period, by the specified number of periods. This field can only be set when you select the
    Use Report Run
     check box.
    Example: To create a time period for the previous year of the report run period, enter
    -1
     under
    Year
    .
    Use Specific
    For reporting time period based on a specific fiscal year, select the fiscal year under
    Year
    .
    For reporting time period based on a specific summary schedule, select the summary period under
    Period
    .
    If you select to
    Use Report Run
     for year and
    Use Specific
     for period, the reporting time period will cover the specified period during the report run year.
    This option is only available for the fiscal schedule reporting time.
  4. As you complete the
    Periods to Include
     section, consider:
    Field
    Description
    Periods to Include
    Enter the number of fiscal, award, or summary periods up to and including the report run or specified period.
    Example: Enter
    4
    Periods to Include
     to see a full-year quarterly report when using a quarterly fiscal or award summary schedule.
    Year To Date
     or
    Award Year To Date
    Select to include cumulative activities for all periods from the beginning of the fiscal or award year to the report run or specified period. Clear to include activities from only the specified period.
    Year From Date
    For fiscal schedules, select to include cumulative activities from the period after the report run or specified period to the end of the fiscal year.
    If you select a summary period, this option will report from the next summary period. If you do not select a summary period, this option will report from the next month.
    Plan to Date
    Select to include plan activities from the inception of the fiscal financial plan to the report run or specified period.
    Award Life to Date
    or
    Project Life to Date
    Select to include activities from inception of a project or award to the report run or specified period.
    Award Life
    Select to include cumulative activities for all periods from the start date to the end date in the award schedule.
    Award Life is not restricted by report date but includes activities for all periods during the duration of the award schedule.
    Grant Life to Date
    Select to include grant activities from the inception of a fiscal schedule grant to the report run or specified period.
    Summary Schedule to Date
    Select to include all periods in the summary schedule up to and including the report run period, for all years.
    Include all Periods in Previous Summary Schedules
    Select to include all periods in the previous summary schedule up to and including the report run period, irrespective of the year.
    Include Periods Based on Period Selection in Summary Schedules (To Date)
    Select to include all periods in the summary schedule up to and including the report run period, for all summary periods in the report.
    Summary Schedule from Date
    Select to include all periods in the summary schedule that occur after the report run period, for all years.
    Include all Periods in Future Summary Schedules
    Select to include all periods in the summary schedule that occur after the report run period, irrespective of the year.
    Include Periods Based on Period Selection on Summary Schedules (From Date)
    Select to include all periods in the summary schedule that occur after the report run period, for all summary periods in the report.
You can use the fiscal and award reporting time periods you created to build reports for financial and award statements.