Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2024-12-13
Convert Active Ledger Types

Convert Active Ledger Types

  • Close all ledger periods for the ledger type that you want to convert.
  • Resolve all operational journals in
    Error
     status in the
    Fix Operational Journals with Errors
     task.
  • Security:
    Process: Historic Ledger Types
     the Common Financial Management functional area.
If you’re an existing Workday customer who is implementing Workday Financials, you can convert existing active ledger types to historic types. Converting existing active ledger types to historic types enables you to retain existing ledger types for reporting and use active ledger types to enter new transactions.
Workday doesn't convert any journal sequencing configurations from historical ledgers to active ledgers.
You can create and report on journals in active ledger types, but you can only report on historic ledger types.
  1. Access the
    Convert Ledger Types
     task.
  2. Select the
    Ledger Type Group
     that you want to convert.
    Only active ledgers are available for selection.
  3. Enter names for the historical actual, commitment, and obligation ledger types.
    Workday automatically adds the Historic prefix to the names.
  4. Name the new actuals ledger type and optionally the commitment and obligation ledger types.
  5. Click
    OK
    .
  6. Review the names of the historical and new ledger types and select
    Confirm
    .
Workday converts the active ledger types to historic ledger types and creates new active ledger types.
  • Create new ledgers using the new ledger types for your existing company.
  • Load beginning balances into the new ledgers.
  • If you used journal sequencing on the historical ledgers, reconfigure your journal sequencing rules for the new active ledgers.