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Administrator Guide
Last Updated: 2023-12-15
Steps: Create Book Codes and Books

Steps: Create Book Codes and Books

Security:
Set Up: Ledger and Book
in the Common Financial Management functional area.
You can create book codes and books to record and report on transactions.
In Workday, all accounting entries are tied to a book code. You can use book codes to define where transactions are accounted for in the general ledger and name book codes based on your reporting requirement. Example:
  • IFRS Adjustments - For companies required to report in IFRS.
  • US GAAP - For companies required to report in U.S. GAAP.
You can then create books to use in reports and group book codes together into books for financial reporting.
A book can include multiple book codes and a specific book code can belong to multiple books. A book rolls up activity from 1 or more book codes and might include a blank book code.
  1. Create Book Codes
    .
    1. Access the
      Maintain Book Codes
       task.
    2. Add a new row to the grid.
    3. Enter a
      Name
       and
      Description
       for the book code.
  2. Create Books
    .
    1. Access the
      Maintain Books
       task.
    2. Add a new row to the grid.
    3. Enter a
      Name
       and
      Description
       for the book.
    4. As you complete the task, consider:
    Option Description
    Includes Book Codes
    Select the book codes to include in the book.
    Includes Blank Book Code
    Select to include all transactions posted to the blank book code in the selected book.
    Tenant Default
    Select a book to be the tenant default. When you run certain XpressO reports, such as a Trial Balance, Workday selects the default book in the
    Book
     prompt, unless you configure the report differently.
    If you leave the
    Book
     prompt blank, Workday returns all data from all books.
Watch the video:
 1m 27s