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Administrator Guide
Last Updated: 2023-09-08
Schedule Allocation Runs

Schedule Allocation Runs

  • Group your allocation definitions.
  • Define Intercompany Profiles.
    For intercompany allocations, set up intercompany profiles for each company.
  • Configure the
    Allocation Run Event
     and
    Allocation Run Intercompany Event
     business processes and security policies in the Financial Accounting functional area. Workday only applies the
    Allocation Run Intercompany Event
     business process to allocations resulting in a journal.
  • For budget allocations, configure the
    Budget Amendment Event
    business process and security policy in the Budgets functional area.
  • Security:
    Process: Allocations
     domain in the Financial Accounting functional area.
You can schedule an allocation run to create pro forma journals or draft budget amendments for allocations.
When you schedule an allocation run, you can process allocations for:
  • A single allocation definition.
  • Multiple allocation definitions.
  • An allocation group set.
You can access the related actions menu of allocation definitions to process single allocations.
If your operational journals have more than 100,000 journal lines after you run allocations, consider splitting your allocation definitions to avoid performance degradation.
  1. Access the
    Schedule Allocation Run
     task.
  2. As you complete the task, consider:
    Option Description
    Disable Allocations Preview
    For faster processing, select to run but not display the allocations included in this run.
    Period
    Year
    Summary
    Workday uses the time frame you select for the allocation group that includes the allocation definition.
    Process Dependencies
    When you select this check box, Workday processes dependent allocations first.
    Dependent Allocations to Reprocess
    When you select the
    Process Dependencies
     check box, Workday automatically reruns dependent allocations.
    You can also rerun them manually.
  3. (Optional) If you need to cancel an allocation, select
    Allocation
    Cancel
     from the related actions menu.
    You can cancel allocations with a status of
    Draft
    ,
    Pro Forma
    , or
    Final
    .
    Workday:
    • Sets the status of the allocation and its journal or budget amendment to
      Canceled
      .
    • Resets the status of any dependent allocations affected by the cancellation to
      Requires Rerun
      .