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Administrator Guide
Last Updated: 2024-01-26
Test Allocations

Test Allocations

  • Ensure your allocation definitions are in allocation group sets. See Group Allocation Definitions.
  • Security:
    Process: Allocations
     domain in the Financial Accounting functional area.
You can test your allocation definitions to ensure that your allocation methodologies produce the expected results.
When you test your allocation definitions, you won't post any journals to the ledger.
  1. Access the
    View Allocation Definition
     report.
  2. From the related actions menu of an allocation definition, select
    Allocation Definition
    Test Allocation
    .
  3. As you complete the task, consider:
    Option Description
    Company
    Select from the companies that use this allocation definition.
    Ledger Period
    Ledger Year
    Summary Interval
    Select the time range for which you want to test the allocation definition. For the selected company, available options depend on the time frame of the allocation group set that contains the selected allocation definition.
  4. After the process completes, click the
    Allocation
     magnifying glass in the
    Allocations to be Processed
     grid to view the allocation results.
  5. As you review the report, verify:
    Option Description
    Source Details
    Click to view the source transaction that the allocation process used for its allocation calculation. You can also view the total amount and percent that the process allocated to the target journal lines or budget amendment.
    Basis Details
    To see how the allocation processes allocated amounts, click to view the basis settings. You can also see the amounts used in the basis calculation.
    Target
    The resulting journal lines or plan lines created by the allocation. Displays the debit or credit amounts by target ledger account and worktags that the allocation process redistributes from the source amounts.
    Offset
    The journal line or plan line debit or credit amounts by ledger account and worktags, which offset the amounts from the target.
    Source
    Displays the debit and credit amounts that the allocation process allocates to the target journal lines. It displays by source ledger account and worktags.
    The source transaction journal lines or plan lines that the allocation process used as the pool for its allocation calculation.
    Basis
    The amounts the allocation process used in its basis calculation, grouped by ledger account and worktag combination.
Workday saves the allocation results as
Draft
 and doesn't generate a journal or budget amendment.
  • Edit allocation definitions and group sets as needed. Repeat allocation definition testing until you determine that the settings produce the expected results.
  • Run the allocation at period end as part of your close process.