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Administrator Guide
Last Updated: 2025-04-04
Process Allocation Plans

Process Allocation Plans

  • Set up an allocation plan and allocation pools.
  • Create transactions and journals, and apply the
    Allocation Pool
     worktag.
  • Configure the
    Allocation Plan Event
     business process and security policy in the Financial Accounting functional area. You can optionally include an approval step.
You can process an allocation plan to allocate source transactions with the
Allocation Pool
 worktag. These transactions process based on configurations on your allocation plan and its assigned allocation pools.
For higher volumes of source transactions, Workday recommends you process subsets by journal source, pool, or pool hierarchy. This helps minimize the number of plan runs you need to reprocess should you make changes to pool configurations or source transactions. Example: process separate plan runs for any journal source with high volumes, and then process your plan for all remaining journal sources.
You can use reporting to view transactions once they process, enabling you to trace how these transactions processed through the allocation plan.
  1. Access the
    Process Allocation Plan
     task.
  2. Select a
    Run Frequency
    .
    When you select
    Run Now
    , Workday processes the allocation plan when you submit your work. If you select any other frequency, configure a future occurrence or recurrence on the
    Schedule
     tab.
  3. Complete the task:
    Option Description
    Statistic as of Date
    Select a date for statistics used in your allocation pool configurations:
    • Evaluation Date
       to use an accounting or budget grouping date as configured on your allocation plan.
    • Period End Date
       to use the statistic as of the last day of the selected fiscal period. Example: When you process allocations for the month of April, Workday uses the statistic as of April 30.
    • Process Run Date
       to use the statistic as of the date you process your allocation plan, either today's date or the date when scheduled in the future.
    • Select a Date
       to use the statistic as of a specific date.
    Allocation Pool or Pool Hierarchy
    Configure to process a subset of source journal lines with a worktag for selected allocation pools or pool hierarchy. You can configure additional allocation plan runs to process either another subset or all remaining source journal lines as specified by your allocation plan.
    Book Code
    Ledger Type
    Journal Source
    Configure to process a subset of source journal lines by book code, ledger type, or journal source. You can configure additional allocation plan runs to process either another subset or all remaining source journal lines as specified by your allocation plan.
  4. (Optional) Approve the
    Allocation Plan Event
     business process to create allocation journal entries.
    When you deny the business process, Workday initiates the
    Cancel Allocation Plan Run
     task to undo transactions and transaction lines generated by the plan run.
When processing completes, accounting is generated and you can review allocation pool transactions and journals.
If you need to make changes to source journal lines or your allocation plan, or transactions didn't process as expected, first access the
Cancel Allocation Plan Run
 task to cancel the allocation process. Make your changes, and rerun the processing task.
Security:
Process: Allocation Plans - Cancel
 in the Financial Accounting functional area.
Access the
Reprocess Allocation Plan
 task to recalculate changes to:
  • Allocation pool configurations impacting existing allocation pool transactions.
  • Statistic definitions.