Concept: Effective Dating Allocation Pools

You can make changes to your allocation pools by creating effective-dated versions of the pools. Workday assigns 1 of these version statuses to allocation pools:

Status	Description
Active	The current version for the effective date of an allocation pool. A pool can have this status: When initially creating a pool. After processing or reprocessing your allocation plan. After creating a pool version that doesn't impact existing allocation pool transactions.
Pending	After you process an allocation plan, retroactive changes to configurations for an allocation pool or changes impacting existing allocation pool transactions create Pending versions with effective dates. When you reprocess, impacted Active versions of pools become Archived , and Pending pools become Active .
Archived	An allocation pool replaced by a newer pool version with the same effective date.
Deleted	You can delete pending versions you no longer need. Deleted pools are still available for reporting.

Creating Active Pool Versions

You can configure
Active
versions of your allocation pools as long as the changes don't impact existing allocation pool transactions. You can configure only one Active
version of a pool per day.

Example: You create an initial allocation pool, Pool A
. By default, Workday applies an effective date of 01-01-1900 to new allocation pools. You want to change the configuration of the pool effective December 2023. You create a new version of Pool A
by accessing the

Edit Pool Options

task and apply an effective date of 12-01-2023. The initial version of the pool is effective until the day before the new version:

Pool	Version Status	Effective From Date	Effective Until
Pool A (initial version)	Active	01-01-1900	11-30-2023
Pool A (2nd version)	Active	12-01-2023	Today

Example: You notice an error after configuring the second version of Pool A
. You access the

Edit Pool Options

task, apply an effective date of 12-01-2023, and make your correction. Because you can only have 1 Active
version of a pool per day, the third version replaces the second version, and the second version updates to a status of Archived
:

Pool	Version Status	Effective From Date	Effective Until
Pool A (initial version)	Active	01-01-1900	11-30-2023
Pool A (2nd version)	Archived	12-01-2023	N/A
Pool A (3rd version)	Active	12-01-2023	Today

Example: You know that a configuration for Pool A
will go into effect in 2026. You access the

Edit Pool Options

task and apply an effective date of 01-01-2026. The latest version will remain effective until the next future effective date:

Pool	Version Status	Effective From Date	Effective Until
Pool A (initial version)	Active	01-01-1900	11-30-2023
Pool A (2nd version)	Archived	12-01-2023	N/A
Pool A (3rd version)	Active	12-01-2023	12-31-2025
Pool A (4th version)	Active	01-01-2026	TBD

Creating Pending Pool Versions

When you create a new version of an allocation pool with an effective date impacting existing allocation pool transactions, Workday creates a Pending
version of the pool. You must reprocess your allocation plan to apply the pending configuration changes and recalculate your allocations.

You can only create Pending
versions with effective dates no more than 6 months before the latest period for which you processed your allocation plan. Example: When your latest processing run is for January 2024, you can create Pending
versions with effective dates on or after July 1, 2023.

When you reprocess, Workday:

Identifies allocation plan runs impacted by your pending versions.

Cancels the impacted plan runs.

Processes your allocation again to apply the pending version changes.

Archives any outdated Active
allocation pool versions as Archived
status.

Promotes Pending
versions of allocation pools to Active
status.

Example: You create an initial allocation pool Pool A
, and use a Fixed Percentage allocation method targeting Pool B
for 50% and Pool C
for 50%. By default, Workday applies an effective date of 01-01-1900. You process your allocation plan for January 2024. You realize you need to change the percentages to 40% and 60% respectively and recalculate your January allocations. You edit the allocation pool options for Pool A
, apply an effective date of 01-01-2024, and edit the target pools percentages. Because this change will impact existing allocation pool transactions, Workday creates a Pending
version. Before reprocessing, there will be 2 versions of Pool A
:

Pool	Version Status	Effective Date	Pending Effective Date	Effective Until
Pool A (initial version)	Active	01-01-1900		Today
Pool A (2nd version)	Pending		01-01-2024

To recalculate your allocations, you access the

Reprocess Allocation Plan

task and select your allocation plan. Your Pending
version and any impacted allocation plan runs display in the

Pending Pool Versions

grid. You complete the task, and the Pending
version for Pool A
now displays an Active
status:

Pool	Version Status	Effective Date	Pending Effective Date	Effective Until
Pool A (initial version)	Active	01-01-1900		12-31-2023
Pool A (2nd version)	Active	01-01-2024		Today

Example: After reprocessing, you need to make an additional correction to your allocation pool for January 2024. You edit the allocation pool options for Pool A
, apply an effective date of 01-01-2024, and make your changes. Workday creates another Pending
version:

Pool	Version Status	Effective Date	Pending Effective Date	Effective Until
Pool A initial version)	Active	01-01-1900		12-31-2023
Pool A (2nd version)	Active	01-01-2024		Today
Pool A (3rd version)	Pending		01-01-2024

You access the

Reprocess Allocation Plan Run

task to apply the changes based on the 3rd version of Pool A
. You complete the task, and the 2nd version now displays an Archived
status. The 3rd version displays an Active
status:

Pool	Version Status	Effective Date	Effective Until
Pool A (initial version)	Active	01-01-1900	12-31-2023
Pool A (2nd version)	Archived	01-01-2024	N/A
Pool A (3rd version)	Active	01-01-2024	Today