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Administrator Guide
Last Updated: 2023-06-23
Close Spend Authorizations

Close Spend Authorizations

  • Submit and approve spend authorizations.
  • Security: These domains in the Expenses functional area:
    • Process: Spend Authorization – Close
    • Process: Spend Authorization – Core
You can close a spend authorization to:
  • Prevent further action against it.
  • Liquidate the remaining balance of it (when you enable commitment accounting).
  • Update its status to
    Closed
    .
You can also close a spend authorization:
  • When it doesn’t have an outstanding cash balance and is in
    Approved
     status.
  • Whether or not you're using commitment accounting.
  1. Select
    Spend Authorization
    Close
     from the related actions menu of an approved spend authorization.
  2. Review transaction information to verify that you want to complete the close.
Workday liquidates the remaining balance on the spend authorization when business process activity is complete. After you settle the expense report, the status of the spend authorization changes to
Closed
.