Steps: Manage Expense Reports

Create expense items.

Set up expense reports.

Set up payment election rules for expense reimbursement payments.

Set up intercompany processing for expense reports to change the company on the line or itemization.

To capture and report on spend for all incurred expenses, you can create expense reports on behalf of:

Candidates.

Guests.

Pre-hires.

Students.

Visitors.

Workers.

Create expense reports.

Create Expense Reports

Steps: Create Expense Reports for Nonworkers

Create Expense Reports for Pre-Hires

Create Expense Lines.

(Optional) Itemize Expense Lines.

For multicurrency expense reports, the total is the sum of all

Converted Amount

values.

Workday automatically creates operational journals in the company currency for approved transactions. When transaction and company currencies differ, Workday converts the amounts to the company currency.

Review budget dates on expense report lines when you configure budget checking for expense reports and spend authorizations.

Settle the approved expense reports.

The settlement process creates and settles the expense transactions. When the process completes, Workday updates the accounting entries for each transaction.

Print expense report PDFs by selecting

from the related actions menu of the expense report.

(Optional) To recover worker reimbursable payments, access the

Create Expense Receivable Repayment

task. When you recover a repayment, Workday generates the accounting but you must manually enter the generated accounting journal entries.