Steps: Create Central Travel Cards

Configure the integration file templates that you want to import central travel card data with. Ensure that the file includes the unique identifier for the expense payee.

For AMEX integration templates, ensure that the file uses the Workday AMEX Central Travel Data
specification for U.S. and Canada central travel cards. For EMEA region central travel cards, ensure that the file uses the Global TMKD File
Option D specification.

You can:

Set up and manage central travel cards.

Enable roles to manage central travel card transactions for specific organizations.

Workday imports central card transactions through the credit card integrations and automatically assigns them to expense payees for expense inclusion.

Create a central travel card for your company to:

Import central travel card transactions to expedite expense report creation.

Track and analyze company spend.

Create Corporate Expense Credit Card Billing Accounts.

As you create a corporate credit card billing account for central travel, select:

Expense

usage.

Corporate

payment responsibility.

Electronic Load Only

Create Worker Expense Credit Cards.

As you create a central travel card, select:

The

Corporate Credit Card Billing Account

configured for the central travel card.

The

Central Travel Card

credit card category.

The

Organization

to use the central travel card. Central travel cards can be associated with 1 or more organizations.

Alternatively, create the central credit card through the integration if you plan to import central travel data through a dedicated external file for Visa and MasterCard. If using a dedicated central travel card file, you must append the credit card name with CTC
. This configuration enables Workday to distinguish between worker credit cards and central travel cards and prevent the creation of worker credit cards.

For MasterCard integrations, ensure the EmployeeId
field in the MasterCard CDF3

AccountInformation_4300Type

record is empty or not present.

Load central credit card transactions into Workday through an external file downloaded from the card issuer.

If the transaction is missing the expense payee or incorrectly assigned, access the

Assign Central Travel Card Transactions

task.

Steps: Set Up Expense Credit Cards

The Next Level: Central Travel Cards

Example: Create Custodian Role to Manage Central Travel Cards