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Administrator Guide
Last Updated: 2023-06-23
Steps: Maintain Access to Bank Accounts for Ad Hoc Payments

Steps: Maintain Access to Bank Accounts for Ad Hoc Payments

Understand segment-based security groups and segmented security.
Configure segmented security to restrict the bank accounts that workers can use to create, edit, and cancel ad hoc payments. You can control which security groups of workers can access particular bank accounts for managing ad hoc payments.
  1. Edit Domain Security Policies.
    Enable members of selected security groups to define security segments.
    Once you access the
    Domain Security Policies for Functional Area
     report, select:
    • The
      System
       functional area.
    • The
      Segmented Setup
       folder from the hierarchy.
  2. Access the
    Create Bank Account Security Segment
     task.
    Define security segments with the bank accounts for specific workers. Create enough segments to cover each unique security access requirement. Example: Create different segments for executives, managers, and employees. Workday recommends that you build from least to most restrictive.
    Security:
    • Access Ad Hoc Payment Bank Account (Segmented)
       domain in the Banking and Settlement functional area.
    • Cash Management Segment Setup
       domain in the System functional area.
  3. Security groups tie workers to the values in security segments. Each segment-based security group defines a combination of security groups and the security segments to which their members have access. When you create a security group, select
    Segment-Based Security Group
     on the
    Type of Tenanted Security Group
     prompt.
  4. Edit Domain Security Policies.
    Edit permissions on the applicable domain security policy. This policy enables members of new segment-based security groups to access the values in their segments for relevant tasks and reports.
    Once you access the
    Domain Security Policies for Functional Area
     report, select:
    • The
      Banking and Settlement
      Functional Area
      .
    • The
      Access Ad Hoc Payment Bank Account (Segmented)
       security policy from the hierarchy.
  5. Activate Pending Security Policy Changes.
  6. Edit a bank account to associate it with a bank account security segment.
  7. Test the security policy changes.
    Sign in as a user for each segment and verify that you can only access the bank accounts associated with that segment-based security group.