Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Create Ad Hoc Payees

Create Ad Hoc Payees

  • Identify ad hoc payee and contact information.
  • Security:
    Process: Ad Hoc Payee
     domain in the Banking and Settlement functional area.
You can create ad hoc payees for individuals or companies that don't already exist in Workday, such as workers, customers, or suppliers. You can use ad hoc payees for making one-time payments.
  1. Access the
    Create Ad Hoc Payee
     task.
  2. As you complete this step, consider:
    Option Description
    Phonetic Name
    Records the correct pronunciation of the
    Ad Hoc Payee
     name and these details on the
    Settlement Bank Account
     tab:
    • Bank Phonetic Name
    • Branch Phonetic Name
    • Phonetic Name on Account
    Displays when:
    • You enable phonetic names on the
      Edit Tenant Setup - Global
       task.
    • Users select the relevant locale and display language in their preferences.
    The preferred language of the bank account country must match the language enabled on the tenant setup.
    Single Use Payee
    (Optional) If you intend to use the ad hoc payee only once, select this check box to inactivate the payee after its first use.
    Workday automatically inactivates single use ad hoc payees after the settlement run completes.
  3. Enter
    Settlement Bank Account
     details for the ad hoc payee.
  4. (Optional) Use an alternate name in documents and files.
    Enter a different name to use for the ad hoc payee in the
    Name
     field. Then, select the type of usage for that alternate name from the
    Alternate Name Usage
     prompt.
  • To display ad hoc payees you might want to inactivate, run the
    Proposed Inactive Ad Hoc Payees
     task. Example: Ad hoc payees not used within the last year.
  • To activate or inactivate an ad hoc payee, run the
    View Ad Hoc Payee
     report. From the related actions menu of a payee, select
    Ad Hoc Payee
     >
    Activate
     or
    Ad Hoc Payee
     >
    Inactivate
    .
    Security:
    Process: Ad Hoc Payee - Activate/Inactivate
     domain in the Banking and Settlement functional area.