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Administrator Guide
Last Updated: 2025-02-07
Steps: Load Assets to New Workday Implementations

Steps: Load Assets to New Workday Implementations

Set up asset accounting. See Steps: Set Up Asset Accounting.
You can load assets from another system into Workday using the
Register Assets
 web service, enabling you to track and account for these assets in Workday. Workday registers assets:
  • In the primary accounting asset book, populating asset information from the web service.
  • In nonprimary asset books, populating:
    • The cost and quantity details from the primary accounting asset book, converted to the alternate ledger currency for asset books in an alternate ledger currency.
    • The accounting treatment and depreciation profile that you configure in asset book rules.
Workday doesn't generate accounting when you register assets using the
Register Assets
 web service.
You can't register assets:
  • With different quantities by book.
  • In nonprimary asset books but not in the primary accounting asset book.
  1. To load assets, create an inbound EIB based on the
    Register Assets
     web service operation.
    Configure the
    Asset Registration Event
     business process and security policy in the Business Asset Accounting functional area.
  2. Review how Workday populates cost and depreciation details on assets, and change information as necessary.
    The task enables you to change depreciation information in the primary accounting asset book only.
  3. (Optional) To change cost and depreciation information in nonprimary asset books, including costs in an alternate ledger currency, create an inbound EIB based on the
    Update Asset Book Configuration
     web service operation.
    Security:
    Put
     access to
    Process: Non-Accounting Asset Books
     domain in the Business Asset Accounting functional area.