Restrict Assets to Company Asset Books

Administrator Guide

Security: Setup: Company Asset Books
domain in Business Asset Accounting functional area.

You can assign or restrict assets to specific asset books for a company based on spend category, supplier contract type, or lease accounting method. Configuring asset restrictions enables you to restrict the cost of an asset to a specific company asset book.

Access the

Maintain Company Asset Book Restrictions

task.

As you complete the task, consider:

Option	Description
Spend Category	Select from the categories set up to track items or the hierarchies that contain at least one trackable spend category. If you don't see the value that you want, use the Maintain Spend Categories task and select Track Items .
Supplier Contract Type	Specify a supplier contract type.
Lease Accounting Method	Workday generates lease accounting transactions using this value.
Restrict to Company Asset Books	Workday restricts assets to this company asset book.
Primary Company Asset Book Override	Workday populates the company primary book if the primary book of the company is listed in the Restrict to Company Asset Books prompt.

To evaluate whether the in-use restrictions are correct for a company, test them.

Click the

Test Asset Book Restrictions

button.

Enter the company, spend category, and lease and contract information as input criteria.

Click

to see the asset book restrictions for the specified company.

You can:

Specify the company books an asset should include when you initially register the asset.

Override the primary book of an asset if the company primary book doesn't exist on the asset.

Complete all lifecycle events on an asset.