Concept: Commitment Accounting for Position Control

Commitment accounting for position control contains the journal entries that post to your commitment, obligation, and actuals ledgers. Workday follows the account posting rules for payroll commitment transactions involving positions that you set up. You can use budgetary balance reporting to compare your position budgets against your commitments, obligations, actuals, and remaining balance.

Processes that trigger the commitment accounting for positions in your organizations include:

Hiring an employee.
Changing compensation.
Reassigning an employee to another organization.

Payroll processes generate the accounting for commitments, obligations, and fringe benefits including:

Initial payroll commitments at the beginning of your fiscal year.
Liquidations to back out commitments that turn to obligations, and obligations that turn to actuals.
Year-round adjustments for activity that occurs after the initial commitment calculations.

The accounting posts when Workday completes the standalone process or the parent business process.

To determine unspent budget:

Load position budgets using the EIB web service, or use the
Mass Generate Position Budgets
task or the
Create Position Budget
task to create a position budget for a new position (add budget).
Create commitment when you open a position (subtract commitment).
Calculate obligation when you fill a position and liquidate commitment (subtract obligation).
Liquidate obligation to determine payroll actuals (subtract expenditure).

The result is the salary savings or unspent budget.