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Administrator Guide
Last Updated: 2023-06-23
Amend Plans or Budgets

Amend Plans or Budgets

  • Select the
    Use Amendments/Approval
     check box on your plan structure.
  • Select the
    Use Contextual Amendments
     check box on your plan structure to amend in context of your:
    • Current budget.
    • Current spend.
    • Award amount, for an award plan type.
    Select the check box for plans or plan hierarchies with company hierarchies.
  • Approve the original plan or budget. For multicompany plans or budgets, submit and approve every individual company's plan or budget.
  • For unbalanced amendments, you must be assigned to a segment-based security group on the
    Create Unrestricted Budget Amendment (Segmented)
     domain in the Budgets functional area.
  • Configure the
    Budget Amendment Event
     business process and corresponding security policy.
To change an approved plan or budget, you can:
  • Create a budget amendment.
  • Copy or copy and reverse an amendment you already created.
  • Revise an amendment as long as that amendment has any status except
    Available
    .
You can then submit the budget amendment for approval.
In Workday, amendments are changes, not replacement amounts.
For true hierarchical plans, amendments can impact both the parent and child plans.
  1. Access 1 of these tasks:
    • Create Budget Amendment
      .
    • Create Budget Amendment for Organization
       if you use organization-based roles.
  2. As you complete the first part of the task, consider:
    Option Description
    Company
    You can only enter details for 1 currency and 1 company or company hierarchy at a time.
    Plan Currency
    Workday converts plan credit and debit amounts from this currency into the company base currency according to the conversion rate that you set up.
    For multicurrency financial plans, you can add amendment lines with identical ledger accounts and worktags if you use different currencies on each amendment line.
  3. As you complete the second part of the task, consider:
    Option Description
    Ledger Account/Summary
    For each budget amendment line in this grid, select a unique combination of ledger account and worktags. If your selections match with an existing plan line on the plan or budget you want to amend, Workday automatically populates the existing values into the grid.
    Restricted
    On the
    Create Budget Amendment for Organization
     task, Workday displays
    Yes
     when you don't have access to view current budget and spend for the budget amendment line.
    Percentage Change
    Amount Change
    Total Plan
    On the
    Create Budget Amendment
     task, you can amend by entering positive or negative values on the
    Amount Change
     column. Workday converts negative values into credits and positive values into debits when you submit the amendment.
    On the
    Create Budget Amendment for Organization
     task, you must use the
    Amount Change
     column to amend when you don't have access to view current budget and current spend. Workday displays zeroes on all of the other columns.
    If you select
    Use Contextual Amendments
     on the plan structure and use the
    Create Budget Amendment
     task or if you have access to view current budget and current spend on the
    Create Budget Amendment for Organization
     task, enter:
    • A percent change to a plan line.
    • The amount a plan line needs to change by.
    • A new total amount on the plan line.
    When you enter a value on 1 of these columns, the other 2 automatically update.
If you configured these validations, then Workday issues the validations when you attempt to submit the budget amendment:
  • Custom validations for plan lines.
  • Expense account amendment validations.
Workday initiates the
Budget Amendment Event
 business process. For hierarchical plans or budgets, you can route amendments to both parent and child approvers.
  • If you configure custom validations for plan lines, use the
    Plan Lines with Custom Validations
     report to view plan lines with validation errors and warnings.
  • Use these reports to view all changes to a plan or budget.
    • Find Budget Amendments
    • Find Budget Amendments for Organization