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Administrator Guide
Last Updated: 2024-12-27
Publish Prism Datasets

Publish Prism Datasets

Security:
Process: Accounting Center
 domain in the Accounting Center functional area.
Ensure you have the necessary security to edit the Accounting Center Event business processes.
You can optionally, use the Accounting Center Process to publish a Prism dataset and use it for reporting.
You can publish a Prism dataset for any or all of these stages:
  • Enrichment
  • Detailed Accounting
  • Summarization
You can use the Prism Data Export REST API if you have high-volume data extraction requirements for your reporting needs. The API is accessible only to Accounting Center users.
  1. (Optional) Assign access to the
    Process: Accounting Center
    domain through a constrained Roles - Source System security group.
    When you grant a user access to a domain through a constrained security group, Workday limits access to each accounting source based on the user role.
  2. (Optional) Add the Roles - Source System security group to the Accounting Center Summarization Event security policy.
    When you grant a user access to a business process through a constrained role-based security group, Workday limits access to each accounting source based on the user role.
  3. Access the Accounting Center Event business process for which you want to create a Prism dataset.
    Example:
    • Accounting Center Enrichment Event
      business process for the Enrichment stage.
    • Accounting Center Detailed Accounting Event
      business process for the Detailed Accounting stage.
    • Accounting Center Summarization Event
       business process for the Summarization stage.
  4. From the related actions menu of the business process, select
    Business Process
    Edit Definition
    .
  5. Click
    OK
    .
  6. Configure an additional step of
    Service
     and click
    OK
    .
  7. Click
    Configure Publish Prism Dataset
    .
    You can't select the same dataset for parallel published steps.
  8. As you complete the
    Configure Event Service
     task, consider:
    Field
    Description
    Prism Dataset
    Only displays publishable Prism datasets.
    Run As User
    Enter a user name with access to both:
    • The publishable dataset.
    • All datasets in the lineage.
    Abort Business Process Event
    Check if you have parallel published steps and want to stop the business process from progressing when the publish job fails or aborts.
    Workday will set the batch stage status to
    Aborted
     and the Business Process status to
    Canceled
    .
    If the publish job fails before the accounting center job started, you can Retry the event.
    If the publish job fails or aborts after the accounting center job completes for the Enrichment or Detailed Accounting stage, you can Force Complete or Retry the event.
    If the publish job fails or aborts after the accounting center job completes for the Summarization stage, you can only Force Complete the event.
    If you’re defining nonparallel publish steps, use this field and this service step to stop the Business Process event if the Prism dataset fails to publish:
    • Publish Prism Dataset Job Status
       field.
    • Abort Accounting Center Event
      service step.
  9. Click
    OK
     and then
    Done
    .
Workday publishes the Prism dataset when processing the Accounting Center event and makes the data available when the process is complete.
Use the published dataset for reporting.