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Administrator Guide
Last Updated: 2024-12-27
Cancel Accounting Center Batches

Cancel Accounting Center Batches

You've created an accounting center batch.
Security:
Process: Accounting Center
 domain in the Accounting Center functional area.
You can optionally cancel an in-progress or completed batch that contains posted summarized journals. This eliminates the need to enter reversal journals manually in your ledger when the source system sends duplicate or bad data.
You can't cancel a batch when:
  • You've selected journals for settlement or have settled them.
  • You've reconciled Journal lines to a bank statement.
  • Ledger periods aren't open for all the journals.
  • The Business Process event associated with the Summarization stage has an
    In Progress
     status.
  1. (Optional) Assign access to the
    Process: Accounting Center
     domain through a constrained Roles - Source System security group.
  2. Edit Domain Security Policies
    Configure the security policy on the
    Process: Accounting Center
     and the
    Process: Accounting Center Detailed Journals - Cancel
     domains for a constrained Roles-Source system security group.
  3. (Optional) Enable the
    Always Reverse Accounting and Accounting Center Summary Journals
     option on the
    Edit Setup – Financials
     task, if you want Workday to reverse the journals, otherwise Workday will cancel the journals.
  4. Access the
    Find Accounting Center Batches
     report.
  5. To cancel a batch, from the related actions menu of the batch, select
    Accounting Center Batch
    Cancel Accounting Center Batch.
  6. Enter a cancellation reason, select
    Confirm
    , and click
    OK
    .
Workday deletes transactions from the success output tables and error tables for the canceled batch.
If you’ve enabled the
Always Reverse Accounting and Accounting Center Summary Journals
 option on the
Edit Setup – Financials
 task, Workday will reverse the journals, otherwise Workday will cancel the journals.
If you've configured alternate ledger currency and cancel a batch, Workday only creates reversing journals to reverse the journals created by the batch. Example: If you've configured alternate ledger currency between the time of batch completion and batch cancellation, Workday creates reversing journals in the primary ledger currency only.
For In progress batches:
  • Workday only terminates new transactions from further processing.
    • Eliminates all successful and error transactions for both the enriched and detailed accounting stages.
    • Doesn’t include the transactions in future batches and ignores original data permanently. If you need to use the data in future batches, you must prepare the data again for ingestion.
  • Workday will include transactions that were being reprocessed (prior dismissed transactions) for the canceled batch in a subsequent batch.
For completed batches:
  • Workday will terminate new transactions that were successful and any error transactions, which you dismiss from further processing. Reinsert the terminated transactions to process them in a subsequent batch.
  • New and reprocessed error transactions, which Workday dismisses to an Error Manager will be available in Error Manager for you to resolve.
  • New and reprocessed error transactions that Workday dismisses to a future batch are available in a new batch.
  • Reprocessed transactions that Workday includes in this batch and were successful are available for a new batch.