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Administrator Guide
Last Updated: 2024-05-03
Set Up and Manage Sponsor Information

Set Up and Manage Sponsor Information

  • Create any necessary sponsor types.
  • Security:
    Set Up: Sponsor
     domain in Grants Management functional area.
A sponsor or grantor is an individual or organization that funds your award. You can track contact information, payment terms and type, accepted currencies, and bank account information for your sponsors. Workday uses this information to process billing.
Some sponsors are subsidiaries of a larger organization. Workday identifies the parent as the bill-to sponsor of the award when a parent department in the sponsor organization processes award payments and remittances. You can designate different
Prime Sponsor
 and
Bill-to Sponsor
 on the award contract.
To change the sponsor on an award after you've begun billing the sponsor, ensure that you bill all remaining transactions to the sponsor before you make the change.
  1. Access the
    Create Sponsor
     task.
    As you complete the header section, consider:
    Option Description
    Create Sponsor from Business Entity
    When you select an existing business entity as a sponsor, Workday uses available supplier data to complete sponsor fields including
    Sponsor Name
    ,
    Tax ID
    , and
    Contact Information
    .
    Status
    If you select
    Hold
     or
    Inactive
    , select a
    Reason
    and optionally enter a
    Reason Description
    .
    Sponsor Hierarchy
    Use a hierarchy to define the relationship between multiple related sponsors.
    Remit-from Sponsor
    Select the sponsor that settles the billing, if different from this sponsor.
  2. As you complete the tabs below, consider:
    Option Description
    Related Worktags
    The sponsor is an object in Workday that you can also use as a worktag.
    Set up the related worktags for this sponsor using the related worktag types that you've configured. When you select this sponsor worktag on a transaction, Workday automatically populates the default worktags with the related worktags.
    Contact Information
    You can add multiple contact information for a sponsor, and designate 1 of them as the primary contact.
    To designate a separate bill-to contact, edit the sponsor to add
    Sponsor Contacts
    .
    Alternate Name
    Add any alternate names for the sponsor that you want to use for reference or integrations to Workday.
    Notes
    You can use notes to:
    • Record conversations with customers.
    • Keep notes on your research.
    Workday records the name of the person adding the note along with a time stamp.
You can now add the sponsor to your award when you create the award.