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Administrator Guide
Last Updated: 2025-10-31
Example: Implement Custom Validations on Awards

Example: Implement Custom Validations on Awards

This example illustrates how to create custom validations for award creations.
You're the award contract specialist for Alma Mater University (USA). You want to ensure that an award sponsored by the federal agency National Institutes of Health always contains an assistance listing on the award header. You configure a custom validation to prevent users from creating or correcting an award when both the:
  • Award sponsor is National Institutes of Health.
  • Assistance Listing
     field on the award header is blank.
  • Security:
    Set Up: Custom Validations
     domain in the Common Financial Management and System functional areas.
  • Configure these business processes and security policies in the Grants Management functional area:
    • Award Correction Event
    • Award Event
  1. Access the
    Maintain Custom Validations
     report.
  2. Select
    Award Contract
    , and click
    New Validation
     for
    Critical
    .
  3. In the
    Description
     field, enter
    Federal Sponsor with no Assistance Listing Number
    .
  4. In the
    Rule Conditions
     grid, enter these values on the existing row:
    Option Description
    And/Or
    And
    *Source External Field or Condition Rule
    Sponsor
    *Relational Operator
    in the selection list
    Comparison Type
    Value specified in this filter
    Comparison Value
    National Institutes of Health
  5. Add a row and enter these values:
    Option Description
    And/Or
    And
    *Source External Field or Condition Rule
    Assistance Listing for Award
    Relational Operator
    is empty
  6. Click
    OK
     and
    Done
    .
When you try to create or correct an award with National Institutes of Health as the sponsor and no
Assistance Listing
 selection on the award header, Workday displays an error message.
You can create the same validation for amending an award by selecting
Award Amendment
 on the
Maintain Custom Validations
 report.