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Administrator Guide
Last Updated: 2023-06-23
Concept: Award Tasks

Concept: Award Tasks

Award tasks are tasks that you want to complete and track to maintain your award. Managing award tasks in Workday enables you to fulfill your award contract obligations and obtain funding for your award. You can assign roles, set due dates, monitor status and add attachments to each award task. You can also set up alert notifications for assignees.

Award Task Types

In Workday, you can define your own award task types and organize them in award task type groups. Because closeout and noncloseout tasks have different cadences, Workday recommends that you dedicate separate templates for each of them for the same sponsor, award type, and purpose code.

Award Task Lists

An award task list enables you to:
  • Manage all your award tasks in 1 place.
  • Identify the award tasks that haven't completed.
  • Access your award tasks from the award.
You can use an award task list template to create the award task lists, or create them manually.

Award Task List Templates

Award task list templates enable you to create award task lists based on similar requirements for the same combination of:
  • Sponsor
  • Award type
  • Purpose code
When you configure the dates on the award task list template, you specify them relative to award schedules such as award contract period or posting interval. When you associate the template with an award, Workday calculates the actual dates for you based on the actual schedule on the award.

Billing Milestones

When you configure award tasks as billing milestones, Workday sets the statuses of the corresponding billing installments to
Pending Milestone
. When you complete and approve award tasks, Workday updates the billing installment statuses to
Available
, enabling you to bill the sponsor.

Closeout Tasks

Configuring award tasks as closeout tasks enables you to locate them in reports and complete them before you close out an award.

Business Process

When a task assignee completes an award task with the
Complete Award Tasks
 task, Workday routes the award task to reviewers through the
Award Task Event
 business process. You can see the status of the business process from the
Maintain Award Tasks
 task.

Alert Notifications

You can configure alert notifications to remind task assignees when their award tasks are almost due or overdue. The alert notifications contain a link to the
Complete Award Tasks
 task that assignees can access to view all award tasks awaiting their actions.

Completing Award Tasks

To mark an award task as complete, either:
  • The task assignee can access the
    Complete Award Tasks
     task to initiate the
    Award Task Event
     business process, routing the award task for review and approval.
  • The award task manager can access the
    Maintain Award Tasks
     task to update the award task status and completion date, and to add any attachments manually.