Reference: Cost Reimbursable Billing Status
A cost reimbursable spend line is a transaction line that Workday creates in award costs processing to calculate revenue recognition and amount to bill for your eligible cost reimbursable award expenditures. The cost reimbursable spend line can have different statuses depending on what processes it has gone through. To view all cost reimbursable spend transactions associated with an award, access the
Find Cost Reimbursable Lines
report. To report on the status of cost reimbursable lines, use the Cost Reimbursable Spend Line Billing Status
report field. Billing Status
| Details |
|---|---|
Awaiting Settlement | The transaction is either partially settled or not settled. You can't bill the sponsor until you settle the transaction in full.
This status only applies to transactions that can be settled. |
Billed | There's already a sponsor invoice associated with this transaction. No user action is expected. |
Canceled | Workday has canceled the transaction as part of award costs processing, and replaced it with new transaction lines with updated and correct information in some cases. No user action is allowed. |
Not Billable | The transaction is ineligible for billing, but eligible for accounting and reporting purposes. Examples: Payroll forward accrual and fringe forward accrual entries. No user action is allowed. |
On Hold | You've placed the transaction on hold. To resume billing on the transaction, access the Maintain Billing Status for Cost Reimbursable Award Transactions task. |
Partially Billed | The transaction is partially billed. When the amount of unbilled receivables exceeds the billing limit or authorized amount for the award or award line, Workday bills only up to the award line amount, billing limit, or authorized amount, splitting the billed amount in equal percentage across all spend lines on the invoice. You can view the billed amount and the remaining amount to bill on the report. |
Pending Award Line Date Review | The spend transaction budget date is outside of the award line dates, and the award costs processing rule is configured to ignore award line dates for award costs. To make the spend transaction billable, either:
|
Ready to Bill | The spend transaction has been settled. You can now create an invoice for the spend transaction to bill the sponsor. See Steps: Create Invoices for Cost Reimbursable Award Transactions. |
Unbillable | There's no billing schedule associated with the award line, or the billing schedule is not in Approved status. Example: The billing schedule for the award line is either in Draft status or has been canceled. |