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Administrator Guide
Last Updated: 2023-06-23
Create Award Billing Sequence Rule

Create Award Billing Sequence Rule

Security: These domains in the Grants Management functional area:
  • Process: Award Billing
  • Set Up: Grants Management
Workday creates customer invoice numbers each time you invoice a sponsor. You can also create award billing sequence rules to identify a sponsor when the sponsor requires award invoices to be numbered sequentially or in a custom pattern. When you create custom billing sequence rules, Workday displays both the customer invoice number and the billing sequence number on the award.
  1. Access the
    Create Award Billing Sequence Rule
     task.
  2. As you complete the task, consider:
    Option Description
    Sequence Format String
    Enter text that doesn't include brackets and any valid patterns, each surrounded by brackets.
    Example: Invoice[Seq][yyyy][MM][dd].
    Sequence Padding
    Enter the minimum number of digits you want to use for the award billing sequence number.
    Example: When you enter a sequence padding value of
    3
     and sequence start number of
    1
    , the invoice number displays as
    001
    .
Workday uses the award billing sequence rule to create custom invoice numbers for sponsors.
You can:
  • Edit the award billing sequence rule configuration.
  • Add or delete patterns.
  • Correct errors in invoices and reprint them with the correct invoice number.
Access the
Find Sponsor Invoices for Company
 report to view awards without an award billing sequence number. Enable invoice sequencing for 1 or more awards.