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Administrator Guide
Last Updated: 2023-06-23
Create Basic Gifts

Create Basic Gifts

  • Security:
    Set Up: Endowments
     domain in the Endowment Accounting functional area.
  • Security:
    Set Up: Basic Gift Worktag
     domain in the Common Financial Management and Worktags functional areas.
  • Security:
    Set Up: Basic Gift Definition
     domain in the Academic Faculty functional area.
You can use basic gifts as worktags to associate with spending activities in payroll and financials. You can also associate a basic gift with endowed faculty positions, such as named professorships, in Workday HCM.
  1. Access the
    Create Basic Gift
     task.
  2. As you complete the gift header information, consider:
    Option Description
    Gift ID
    You can either enter a unique ID, or leave the field blank to have Workday auto generate one.
    This value becomes the reference ID for integrations; only a system administrator can change it.
  3. As you complete the
    Related Worktags
     tab, consider:
    Option Description
    Worktag Type
    Set up related worktags for this object using the related worktag types that you configure on the
    Maintain Related Worktag Usage
     task. Workday automatically populates transactions with the values in the
    Default Worktag
     column when you select the object on the transaction.
    Required on Transaction
    Select this check box to require a value for the worktag type in transactions where it is an allowed worktag type for basic gifts.
You can use the basic gift as a worktag on financial transactions for expenses or gift-funded faculty positions.
If you want to add shares to a basic gift and associate it with an investment pool, you must first convert it to a full-featured gift using the
Create Gift from Basic Gift
 related action on the gift.
You can define gift hierarchies to group gifts together for reporting purposes.