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Administrator Guide
Last Updated: 2026-04-03
Steps: Set Up Reporting for IPEDS

Steps: Set Up Reporting for IPEDS

  • Use academic appointments for all instructional faculty (not only tenured faculty).
  • Workers must have 1 and only 1 primary appointment designated in the
    Identifier
     field.
  • Use the
    Maintain Localization Settings
     task to hide the
    Hispanic/Latino (Worker)
     field.
You can use these Workday standard reports to extract the Integrated Postsecondary Education Data System (IPEDS) data required to report to the National Center for Educational Statistics (NCES):
  • Number of Non-Instructional Staff by Occupational Category
  • Number of Instructional Staff With Faculty Status On Tenure Track
  • Number of Instructional Staff With Faculty Status Not On Tenure Track
  • Number of Instructional Staff With Faculty Status Tenured
You're only extracting the data with these reports. Transform the data to the required format so that your reporting complies with application regulations. Workday enables you to track data for these reports, but doesn't assume responsibility for your compliance to regulatory reporting requirements.
This topic covers the configuration requirements for these reports.
  1. Access the
    Maintain Genders
     task to map your genders to the Workday-delivered genders.
    Security:
    Set Up: Contact Info, IDs, and Personal Data
     domain in the Contact Information functional area.
  2. Access the
    Maintain Academic Ranks
     task to map your academic ranks to the Workday-delivered academic ranks.
    Security:
    Set Up: Academic Appointments and Related Data
     domain in the Academic Faculty functional area.
  3. Access the
    Create Job Classification Group
     or
    Edit Job Classification Group
     task to map your job classifications to the Workday-delivered IPEDS occupational categories.
    Select
    Primary Function (IPEDS)
     for the
    Job Classification Group Mapping
    .
    Security:
    Set Up: Job
     domain in the Jobs & Positions functional area.
    The
    Number of Non-Instructional Staff by Occupational Category
     report uses this job classification mapping.
  4. Access the
    Maintain Citizenship Statuses
     task to map your citizenship statuses to the Workday-delivered citizenship statuses for IPEDS.
    Security:
    Set Up: Contact Info, IDs, and Personal Data
     domain in the Contact Information functional area.
  5. Access the
    Maintain Ethnicities
     task to map your ethnicities to the Workday-delivered ethnicities.
    Security:
    Set Up: Contact Info, IDs, and Personal Data
     domain in the Contact Information functional area.
To gather additional workforce composition data for compliance with IPEDS reporting requirements, see Using Workday to Produce Report Data for IPEDS.
To identify positions and job profiles with ambiguous or overlapping job classifications, run the
Audit for Multiple Job Classifications in Same Group
 report. This report helps you avoid potential errors in IPEDS or other regulatory reports that require you to classify employees by primary function.
To assign IPEDS codes to job profiles, access the
Edit Job Profile
 task and select the job classification group you mapped to the IPEDS code on the
Job Classification
 prompt in the
Category Details
 section.