Concept: Ledger Close Activity Groups in AP&C

Workday provides period close activity groups in Adaptive Planning and Consolidation (AP&C) that categorize operational transactions and accounting activity. You can close these groups independently to provide greater control and flexibility as you work through your ledger period close. You can configure your own period close activity groups in Workday to customize further your close process to suit your business needs.

The

View Period Close Activity Groups

report displays the period close activity groups and their associated operational and accounting transaction types.

Your organization has separate teams for processing customer and supplier transactions, and you want to close the transaction ledgers on different dates.

Close the

Procurement

activity group on the first day of the close period to stop processing purchase orders and supplier invoices. To post backlog payments, you should still keep the

Customer Accounts

activity group open, which includes customer invoices and payments you received during the current ledger period.

Keeping this activity group open gives you the flexibility to finalize expense activities and analyze their impact early in the close period. Workers can still post supplier invoices to the same period.

First, access the ledger period you want to close using the

Update Ledger Period Status

task. Next, change the status to

Close in Progress

from the

Status

prompt, and then select

Procurement

from the

Closed Activity

prompt.

You have now stopped procurement transactions from posting to the period you changed to

Close in Progress

, and kept the period open for processing customer transactions.