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Administrator Guide

Reference: Financial Management Tenant Configuration Guidelines in AP&C

Reference: Financial Management Tenant Configuration Guidelines in AP&C

This table includes tenant configuration guidelines for Adaptive Planning and Consolidation (AP&C) that Workday recommends for:

Allocations

Account Certifications

Budgets

Consolidation Data Capture

Retained Earnings

Component	Issues and Causes	Configuration Guidelines
Allocations	Issue : Slow performance or failure when processing allocations. Cause : You’ve assigned a large number of worktags to the target and offset of allocations.	Removing unnecessary worktags from the process, especially if you’re mapping worktags from source, will help speed up allocation calculations and can significantly reduce journal line output. Security: Set Up: Allocations domain in the Financial Accounting functional area. Access the Create Allocation Definition task. In the Target and Offset sections, remove unnecessary worktags from the Worktag Mapping grid. See also, Improving Expense Allocation Processing Time.
Allocations	Issue : Unable to select any ledger period for a new fiscal year on the Allocation Work Area report. Cause : You haven't opened the new fiscal year and the ledger periods in the new fiscal year. The new fiscal year has a Created status and not an Open status.	Open the fiscal year and the ledger periods. Security: Process: Period End in the Common Financial Management functional area. Access the Mass Update Ledger Period Status task. Select the new fiscal year you want to open. Select All Periods to open all ledger periods for the fiscal year. Click OK .
Account Certifications	Issue : Account certification business process is auto approving journals with activity and where the account balance in not zero. Cause : You may have configured the Account Certification with an incorrect worktag hierarchy. When you configure Worktag values, which may include hierarchies, on the Account Certification, all Worktag values on the journal lines and the account certification must match, otherwise the business process will not submit the certification for approval.	Ensure you have configured the Account Certification with the correct Worktag values, which may include hierarchies.
Account Certifications	Issue : Service Representative who is assigned as an Account Certifications Reviewer and Account Certifications Preparer is unable to view an Account Certification Workbook. Cause : The service representative may not have a company role assigned.	Assign a company role to the service representative. Access the company to which you want to assign the service representative a role. From the related actions of the company, select Role Assign Roles . Select an effective date and click OK . Perform 1 of these actions: Assign any role to the service representative. Create a new company role and assign the new role to the service representative. This assigns a company role to the service representative.
Budgets	Issue : Unable to submit a plan for a period using the Submit Plan task. Cause : You may have a critical validation that is preventing you from submitting the plan. Deleting the critical validation is not enough. You need to also update the Budget Entry Line to submit the plan.	Remove the critical validation on the Budget Entry Line. Create a new custom validation of Warning to replace the critical validation. Access the Maintain Custom Validations report. Security: Set Up: Custom Validations in the Common Financial Management System functional area. For Budget Line , add a validation of Warning that will ignore the critical error you had. The Warning validation will display a warning but will not prevent you from submitting your plan. Access the period for which you were unable to submit the plan. From the related actions of the Plan Period , select Plan Period Maintain Budget . Enter the necessary Ledger Account/Summary and Worktags and click OK . Confirm the Plan Line values and click OK . Workday validates the Budget Line with the new Warning validation that you previously created. Once the validation is complete, you can submit the plan. After the plan is successfully submitted, remove the Warning validation you created.
Consolidation Data Capture	Issue : User is unable to view a diagnostic audit file generated from a Consolidated Data Capture run. Cause : User may not have access to the audit file.	Assign user access to the audit file. Access the View Domain report. Depending on your configuration needs, select 1 or both of these domains: Integration Process Integration Event From the related actions of the domain, select Domain Edit Security Policy Permissions . Ensure the user is a member of the security group configured/defined within the security policy. If the user is not a member of the security group, add the user to the security group. Access the Activate Pending Security Policy Changes task. Enter a comment and click OK . Select Confirm and click OK .
Retained Earnings	Issue : Worktags types that you removed from the Retained Earnings field continue to display on journals when you roll forward retained earnings. Cause : The tenant-level worktag configuration only impacts activity balances and doesn't affect balances that you roll forward from prior years.	Identify the beginning balance journal lines from prior years from which to remove worktag types during roll forward. Create a summarized reversal manual journal that includes all of worktag types for the journal. Create a second summarized reversal manual journal and exclude the worktag types you don't want to roll forward. Roll forward the second new journal. See Roll Year-End Balances Forward in AP&C.