Create Account Control Rules in AP&C

Create ledger account sets.

Configure the Accounting Journal Event
business process and security policy in the Financial Accounting functional area. See Steps: Configure Business Process Definitions.

Security: Set Up: Accounting Rules
domain in the Common Financial Management functional area. See Steps: Set Up Security Permissions.

You can set up the account control rules in Adaptive Planning and Consolidation (AP&C) that enable you to manage basic approval thresholds at the account level for your companies. When a line in an accounting journal exceeds an account threshold, you can route the journal for approval. You can add account control rule set to add thresholds for each new account you add so that you don't have to modify your business process definitions.

Access the

Create Account Control Rule Set

task.

As you complete the task, consider:

Option	Description
Currency	Select the currency that you want to associate with the approval threshold amounts for the accounts.
General Threshold	Set the largest journal line amount that users can enter for all ledger accounts, without requiring approval. When the amount exceeds its threshold, Workday routes the journal for approval according to the Accounting Journal Event business process definition.

In the

Ledger Account Approval Thresholds

grid, set thresholds for specific ledger accounts. Add a row for each

Ledger Account

from the selected account set for which you want to define a lower

Approval Threshold

, and enter that amount.

Workday prioritizes approval thresholds on ledger accounts over the general threshold.

(Optional) Access the

Edit Account Control Rule Set

task to edit the rule set.

When editing a rule set, you can change currency only if there are no companies using the rule set.

Add a conditional rule to the Accounting Journal Event
business process definition to route journals that exceed thresholds to one or more approvers.

Edit the company accounting details to associate your account control rule sets to one or more companies.