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Administrator Guide
Last Updated: 2025-07-25
Example: Set Up Suspense Accounting in AP&C

Example: Set Up Suspense Accounting in AP&C

This example illustrates how to set up suspense accounting for accounting journals in Adaptive Planning and Consolidation (AP&C).
You set up suspense accounting for accounting journal sources so that when more than 50% of the journal lines are in error, Workday posts the journal entries to the suspense account.
  • Set up financial accounting structure.
  • Security: These domains in the Common Financial Management functional area:
    • Set Up: Accounting Rules
    • Set Up: Journal Source
  1. Access the
    Maintain Journal Sources
     task.
  2. Specify these details for the journal sources:
    Journal Source
    Enable Suspense Processing for Web Service
    Suspense Threshold Percent
    Accrual Journal
    Yes
    50
    Intercompany Journal
    Yes
    50
  3. Click
    OK
     and
    Done
    .
  4. Access the
    Create Suspense Account Rule
     task.
  5. Enter these values:
    Option Description
    Rule Name
    IRE-Suspense Account Rule
    Account Set
    Corporate
    Ledger Account
    1100:Suspense
    Balancing Worktag
    Cost Center
  6. Click
    OK
     and
    Done
    .
When you run the
Import Accounting Journal
 web service, Workday applies the suspense accounting rules:
  • Suspense processing completes if up to 50% of the journal lines are in error. When journal line errors exceeded 50%, then suspense processing stops. For the
    Intercompany
     journal source, 51% of the journal lines are in error. Only 20% of the journal lines for the
    Accrual Journal
     journal source are in error.
  • For the journal lines that are in error, Workday posts the suspended amount to the
    1100:Suspense
    Ledger Account
    .