Steps: Set Up Journal Sequencing in AP&C

Create Ledgers in AP&C. Set up ledgers for the companies you want to use journal sequencing in AP&C.

Security: Set up: Company General
domain in Common Financial Management functional area. See Steps: Set Up Security Permissions.

You can configure Workday Adaptive Planning and Consolidation (AP&C) to assign unique journal sequence numbers to accounting and operational journals for the primary and alternate actuals ledgers independently. Workday can apply journal sequence numbers in ledger period, ledger year, or continuous intervals based on accounting date or posting date. You can use journal sequence generators to help you comply with global auditing standards.

(Optional) Access the

Maintain Journal Sequencing Groups

task.

You can create journal sequencing groups in your local language to organize, filter, and report on journals.

You can set a unique

Journal Group Code

to identify a type of journal or transaction that you want Workday to group. Example: If you want to sort supplier invoices in your journal sequencing report, you can create a SUPINV journal group code to represent supplier invoice journals.

Configure Journal Sequence Generator Rules.

Configure default and condition rules for generating sequence ID generators.

Create, but don't open the ledger years and periods for the company.

To enable journal sequencing, the journal sequence

Start Period

and all subsequent periods must:

Be in Created
, Closed
, or Not Available
ledger period status.

Have no posted journals in or after the specified start period.

See: Steps: Create and Open Ledger Years and Periods.

Enable Journal Sequencing for a Company.

Create Journal Sequence Generators.

Create unique sequence ID generators for companies based on the:

Rules and conditions you configured on the

Create Journal Sequence Generator Rule Configuration

task.

Ledger years, periods, or continuous configuration you selected.

When you post journals, Workday automatically assigns a journal sequence number to each journal according to your journal sequence generator rule configuration. This number displays in the

Journal Sequence Number

field when you view journals.

When you use a SUPINV journal group code to sequence supplier invoice journals on a separate string, Workday assigns these journal sequence numbers:

Journal Entry Order	Journal Source	Journal Sequence Number
1	Customer Invoice	2015-Apr-0001
2	Manual Journal	2015-Apr-0002
3	Supplier Invoice	SupInv-2015-Apr-001
4	Supplier Invoice	SupInv-2015-Apr-002
5	Manual Journal	2015-Apr-0003

Process accounting journals.

Concept: Journal Processing in AP&C

Create Ledgers in AP&C