Concept: Adaptive Planning in AP&C

Adaptive Planning and Consolidation (AP&C) provides a unified experience and a single source of truth for:

Accountants using Workday consolidation.

Financial analysts using Adaptive Planning.

You can still add the Consolidation capability to your AP&C instance of Adaptive Planning. The Consolidation capability in Adaptive Planning enables you to plan for intercompany elimination and other consolidation needs.

To read the documentation for financial accounting and budgets in AP&C, see:

Concept: Financial Accounting in AP&C.

Steps: Set Up Plans or Budgets in AP&C.

To read the documentation for Adaptive Planning, see:

Adaptive Planning Help Center.

Use the links provided in the next sections to get you started.

Overview of the Process

After the accounting team completes financial accounting and financial budget tasks in Workday, the financial analyst can load the actuals data into Adaptive Planning. In Adaptive Planning, financial analysts can change and analyze data for budgets, forecasts, and what-if analysis. Then, the analyst can publish approved financial plans as drafted financial budgets for the accounting team to view in Workday reports.

Financial Planning Configuration Manager

Overview:	After you set up your financial accounting and financial budgets in Workday, use the Manage Financial Planning Configuration task in Workday to configure data sources, loaders, and integration tasks in the Design Integrations area of Adaptive Planning.
Actions:	Manage Financial Planning Configurations. As part of your AP&C process, you can also: Complete the Translated Currency prompt on the Currency page to enable translated currency. See Concept: Translated Currencies. Select the Enable Balance Sheet check box on the Actuals page to load actuals data into balance sheet accounts.
Result:	Creates in Adaptive Planning: Orchestration task in Design Integrations. This task creates the Workday data source and loaders for your metadata and data. FPA-Activation task. This integration task runs the loaders for the initial build of your model. It also loads the actuals data. FPI-Incremental task in Design Integrations. This task creates the future schedules for the loaders. It only displays when you defined the Refresh Schedules section of the configuration manager.

Integration Tasks and Loaders

Overview:	In Design Integrations of Adaptive Planning, the planning configuration manager created the tasks. The tasks run the loaders that build your model.
Actions:	(Optional) View and Run Tasks. The tasks run automatically, but if you don’t want to wait, you can manually run them. Activate Scheduled Tasks for Planning Configuration Manager. You must activate the FPI-Incremental task before it starts automatically running. After the loaders, run, go to Modeling > Versions in Adaptive Planning to check the actuals version hierarchy and confirm that sub-versions have the Translated Currency check box enabled.
Result:	The Orchestration task creates: Workday data source. Loaders for data and metadata. The FPA-Activation task adds: Levels, dimensions, attributes, and account hierarchies. Actuals versions, including the currency versions. Calendar structure. Currencies. The FPA-Activation task also imports the initial actuals data for each translated currency. The loaders only populate data into standard sheets, which include these account hierarchies: General ledger accounts. Custom accounts. Assumptions accounts. The FPI-incremental task is ready to automatically run in order to keep your data current.

Complete the Model

Overview:	There are still steps in Modeling that the loaders don't complete: Plan versions: You get 1 plan version by default, but you can create many more for different purposes. Sheets: You can build sheets to provide an interface for viewing and changing the data.
Actions:	Create Plan Versions. Steps: Build Standard Sheets. You can also use modeled and cube sheets for multi-dimensional planning. You can then link these accounts to your standard accounts. Or you can use formulas to pull data into standard accounts. See: Steps: Build Modeled Sheets. Steps: Build Cube Sheets. Add Links to Accounts. Concept: Formula Building Blocks.
Result:	Plan versions display in the version prompts for Sheets, Reports, Dashboards, and OfficeConnect. Sheets you built are available from Dashboards, Sheets, or Assumptions. See Open Sheets.

Working with Data

Overview:	During the planning process, you can change the data while using the various analysis tools to study and compare the changes. You can also leverage machine learning (ML). features.
Actions:	You can make changes to the data with: Sheets: Manually enter data. See Open Sheets Create Planning Data Loaders: Load planning data from another source. Concept: Import Data: Use spreadsheets to load planning data. Create Personal Scenarios: Test changes before you merge them into the version. Create Machine Learning Forecasts: Use ML algorithms to populate data in versions. You can use these tools to analyze the data: Steps: Set Up Dashboards: Build dynamic dashboards with charts and sheets. Create Basic Matrix Reports: Create ad hoc reports with custom calculations, filters, and drilldown. Create OfficeConnect Reports: Connect Microsoft Excel, Word, and PowerPoint to Adaptive Planning data. Steps: Set Up Anomaly Detection: Use machine learning to highlight unexpected data.
Result:	You can analyze data and present your analysis.

Publishing Plans

Overview:	As an option, you can publish approved financial plans as drafted financial budgets for the accounting team to view in Workday reports.
Actions:	Publish Plans from Adaptive Planning. Schedule Publish Plans.
Result:	The data of the Adaptive Planning version publishes as a drafted financial budget. From there, you can: Preview plans in Workday using the View Plan task. Generate Management Reporting. See Reference: Budget Reports in AP&C. Execute budgetary control. See Submit a Plan or Budget for Approval in AP&C.