Concept: Journal Entries and Journal Entry Versions

Journal entries adjust the data of general ledger accounts. You use them to move data between general ledger accounts.

A journal entry consists of a header and detail lines. The header contains contextual information about the entry. The lines contain the detail (the general ledger account and amount). Lines have a debit side and a credit side, where each line contains either a debit amount or a credit amount. Debit and credit amounts must balance.

Journal Entry List

The Journal Entries List is the main page for managing journal entries. You can:

Create journal entries manually.

Copy and delete journal entries.

Import or export journal entries.

Export the list of journal entries to an Excel spreadsheet.

Find Journal Entries

Use the filters at the top to sort through a large number of journal entries and find the one you want. You can filter on:

Journal Entry Version

Period

Description contains

Level

Currency

Journal entry number contains

Account

Amount greater than

Amount less than

Reversing Journal Entries

Occasionally, journal entries posted at the end of the accounting period, after the source system books have already been closed for the period, are posted back in the source system in the next period. In this case, the timing of this posting results in a duplicate entry being created.

To negate the effects of this duplication, you have the following options:

Post a reversing entry in consolidation to offset the duplicate.

Set up the original journal entry to automatically reverse. The auto-reversal setting placed on a journal entry results in an automatic reversal of the original journal entry in the subsequent period.

Journal Entry Information

Journal entry information appears in the Cell Explorer when you are viewing a journal entry version, enabling you to drill down into the journal entry.

Journal entries are also fully audit-enabled. You can see who created, edited, or deleted an entry. The audit trail captures changes to both the journal entry header and lines.

Check your permissions to determine if you can view or edit journal entries .

Accounts used in journal entries cannot be deleted.

When managing the originating journal entry (or parent) that was reversed, the journal entry page includes a link to the reversed journal. The reversed journal entry includes a link back to the parent journal.